Description

Title:                    Contract and Compliance Specialist

Supervisor:         VP of Development

Location:              Remote

Salary:                   Estimated at $81,270 - $90,300*; Based on experience

Application Deadline: July 11, 2026

Position Summary:

This is a full-time position with American Bird Conservancy (ABC). American Bird Conservancy is a fast-growing, results-focused nonprofit seeking employees with an entrepreneurial spirit and a desire to make a difference for birds and their habitats throughout the Americas. Inspired by the wonder of birds, ABC achieves lasting results for the bird species most in need while also benefiting human communities, biodiversity, and the planet’s fragile climate.

ABC operates a $35 million budget, of which approximately 40% comes from government grants, including both federal and state agencies. Many of these grants are multi-year and involve multiple subcontracts and subawards to partners. 

We are seeking a highly organized and detail-oriented Contract and Compliance Specialist to support efficient, transparent, and expedient contract and compliance processes across the organization. This position serves as a helpful internal resource to Conservation Programs, Development, and Finance teams by creating, managing, and tracking contracts, subcontracts and subawards, as well as ABC’s processes for purchasing. The Specialist ensures agreements align with legal, organizational, and donor requirements while strengthening internal systems, documentation, and compliance practices, and ensuring processes flow smoothly and swiftly.

Primary Duties:

Contract & Subcontract / Subaward Lifecycle Management

• Serve as a primary resource to staff throughout the contract/subcontract /subaward lifecycle (which includes supporting drafting and review, execution, modifications, tracking, and closeout).  
• Assist staff in selecting appropriate templates, and when necessary, drafting new templates in consultation with ABC’s General Counsel.
• Review priority and complex or modified contracts/subcontracts/subawards, MOUs, NDAs, and related agreements to ensure compliance with ABC policies, federal and state regulations, and donor requirements.
• Review funder agreements to identify flow-down provisions and ensure appropriate incorporation into downstream agreements. 
• Occasionally interact directly with institutional funders to resolve contracting matters, in collaboration with Development.
• Assist staff in assessing risk factors. 
• Maintain organized, auditable files and work with ABC’s database specialists to ensure accurate tracking of details relevant to contracting (key dates, deliverables, compliance requirements, and payment schedules) in our centralized finance and grant management system.

Procurement & Due Diligence Oversight

• Serve as a resource to Project Managers during procurement processes for goods and services, including providing guidance on collecting bids, purchase documentation, vendor selection requirements, and subaward issuance.
• Provide visibility for staff into the contracting process, keep everyone on task, and move the necessary contracting steps forward.
• Support purchasing compliance by providing staff training and through reinforcing internal policies and documentation standards.

Compliance, Regulatory Monitoring & Templates

• Maintain working knowledge of federal regulations (including Uniform Guidance), state requirements, and other public and private donor policies affecting subcontracts and subawards.
• Update and maintain subcontract and subaward templates in consultation with legal counsel to reflect regulatory or policy changes.
• Participate in relevant external trainings to ensure up-to-date regulatory knowledge.
• Support audit readiness by ensuring documentation standards are consistently applied.
• Perform related duties and special projects as assigned.

Cross-Functional Collaboration & Process Improvement

• Act as liaison between Conservation Programs, Development, Finance, and external stakeholders to streamline workflow and improve effectiveness.
• Collaborate with Development and Finance to align contracts/subcontracts/subawards with approved budgets and payment structures.
• Provide training, guidance, and written materials to staff regarding contract, subaward, and procurement processes and best practices.
• Identify bottlenecks or inconsistencies in contracting and procurement processes and recommend improvements to strengthen transparency, efficiency, and compliance.
• Work with the VP of Operations and ABC’s General Counsel on any necessary contract reviews or revisions.
• Perform related duties and special projects as assigned.

Benefits:

American Bird Conservancy fosters a mission-driven, collaborative, and supportive workplace where staff are respected, empowered, and connected by a shared purpose. ABC offers strong benefits, a 35-hour work week, generous leave policies, and flexible, remote-friendly work arrangements that support a healthy work-life balance.

• Excellent benefits package includes medical, dental, flexible spending accounts, and employer-matched retirement savings, flexible schedule, etc.
• Paid vacation days (starting at 15 days annually and increasing to 20 days after 1 year of employment), paid holidays (including both US holidays and additional ABC holidays) and sick leave. 
• Lodging, meals, and transportation covered for work-related travel away from home where applicable.
• Rental vehicle or personal mileage reimbursement where applicable.

To Apply:

Please apply online at Paylocity.

If you have any difficulties uploading your resume and cover letter, then please send them as ONE document to [email protected]

* ABC aligns our compensation with local market rates to ensure internal equity and fairness across our distributed workforce.

At American Bird Conservancy, we believe that a diversity of backgrounds, perspectives, and skills makes us more effective. We are committed to creating a respectful and inclusive work environment for all of our employees. 

As an equal opportunity employer, ABC is committed to ensuring that employees and applicants for employment have equal opportunities regardless of race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor unrelated to the requirements of the position.

Requirements

1. Bachelor’s degree and at least five (5) years’ experience in nonprofit contracts and particularly subcontracting and subawarding funds of federal origin, or a combination of relevant education, training, and experience.
2. Experience with and knowledge of Federal and non-Federal grant regulations, Uniform Guidance, and agreement terms and conditions.
3. Experience with procurement processes (requests for bids, cost analyses, etc).
4. Demonstrated experience reviewing and coordinating grants, contracts, MOUs, NDAs, and subaward agreements.
5. Ability to navigate complex agreements efficiently and distill key requirements for program staff.
6. Strong analytical skills and professional judgment.
7. Experience managing multiple workflows and deadlines in a dynamic fast-paced environment.
8. Excellent organizational, written, and oral communication skills.
9. Ability to collaborate across divisions and work with individuals at all levels of the organization.
10. Proficiency with computers and software, including Excel; experience with NetSuite/PyanGo systems preferred.
11. Ability to work independently, efficiently, and accurately while maintaining deadlines.
12. Ability to maintain confidentiality of donor and organizational information.
13. Strategic thinker with a systems-oriented mindset.
14. Experience working in conservation is considered a plus.
15. Sense of humor appreciated.
16. All remote and hybrid employees are required to have a stable and high-speed internet service provider in place prior to beginning work for ABC. Our distributed work force relies heavily on cloud technologies, Zoom, and other automations to successfully complete our day to day work. The ideal speeds are 30-40 Mbps for downloads and 10-15 Mbps for uploads.
17. You may be required to use your personal cell phone to access ABC systems remotely.
18. Authorized to work in the US or Permanent Resident
19. Occasional air and car travel may be required with this position. 
20. Background screening required